B. BYE-LAWS OF THE ASSOCIATION

( ELECTION / NOMINATION / SELECTION ETC. OF MEMBERS )

1. Life, Active, Associate and Student Members shall be the following two categories

a ) Branch Members

b ) Direct Members

a ) Branch Members: Every candidate for membership as Life, Active, Associate and Student Members of the Association through a State Branch, shall fill up both a membership application form and a declaration or. Both in duplicate (one copy to be retaining by the branch) in the manner prescribed by the Association and forward it to the Branch Secretary alongwith the required subscription. The state Branch shall consider the application and submit it with the declaration form with its recommendation to the central Office, alongwith the required subscription within a month of the receipt of the application form. The Secretary General will circulate the names of the applicant (for Life, Active and Associate Membership) with his/her remarks alongwith the recommendations of the branch to the members of the Central Council for their approval. Ordinarily, if there is no adverse remarks either by a Branch Secretary or a member of the member of the Central Council, he/she will be enrolled as a member. In case of adverse remarks against any Applicant, the matter will be placed before the Central Council at its next meeting. In case of acceptance of the applicant as a member, the Secretary General shall forthwith give the applicant as a member, the Secretary General shall forthwith give the due notice of the same to the Journal Office and new members, through the State Branch. The application and the declaration forms shall be filed as documents of the Association at the Central Office.

B) Direct Members: Persons eligible to become direct members, (Life, Active, Associate and Student members) shall also fill up the prescribed membership application and declaration form and forward these forms alongwith their subscription to the Central office. They can get – these forms directly from Central office. The Secretary General will circulate the names of the applicant (for Life, Active, Associate Membership) with his/her remarks to the members of the Central Council for their approval. Ordinarily, if there is no adverse remark by a member of the central Council for their approval. Ordinarily, if there is no adverse remark by a member of the Central Council, the applicant shall be enrolled as a member. In case of adverse remarks against any applicant the matter will be placed before the Central Council at its next meeting. In case of acceptance of the applicant as a member, the Secretary General shall forthwith give the due notice of the same to the Journal Office and the new member. The application and the declaration form shall be filed as documents of the Association at the Central Office.

Direct Member residing in a particular state can attend the academic activities of the State Branch and they will be on the mailing list of the State branch where they are posted / residing, provided they inform their address to State Branch secretary and also to Central Headquarters.

 

Clarification: -

It many once again be clarified that the provision of direct membership is only for those, who are in Defense/ All India Service, liable for frequent all India transfer and or, place where, there is no state branch.

 

2. Honorary Members: The name of the honorary member shall be proposed and seconded by any member of the Association where the merit of the candidate for honour will be set forth by the proposes. The election shall take place at a meeting of the General body, voting being done by the Secretary Ballot. No discussion shall be permitted on the merits of the person proposed. The person shall be considered elected if two third of the members present, vote in his / her favour. Every honorary member shall cease to be such a member upon a resolution of the General Body to the effect, passed by a majority, if less than two thirds of members present and voting. It is open to both Indians and Foreign Nationals.

 

3. Life Members: Active Members of the Association who pay subscription lumpsum in lieu of the yearly subscription decided by Gen. Body from time to time shall be called Life members and they shall not have to pay any yearly subscription thereafter.

 

4. Emeritus Members : This class of members shall consists of the Life/Active member who :

      1. has attained the age of 65 years; or
      2. Has retired from active practice by reason of physical disability for at least one year. They will not be charged any subscription and will have the voting right. They also get a copy of IJRI.

 

5. Corresponding Members: This class of members shall consists of scientists residing in foreign countries who are actively interested in Radio-diagnosis, Ultrasound, CT, MRI and other Imaging Modalities, Nuclear medicine, Radiotherapy, Oncology, Radio-Biology and Radiation Medicine and Interventional Radiology and who are in good ethical standing in the respective countries. They shall pay their subscription but shall not have the privileges of voting nor of holding any elective offices. The annual subscription will be decided by the General Body from time to time.

 

Admission Fee

All categories of members except Honorary and student Members will have to pay the admission fee at the time of their admission to IRIA as decided by the General Body from time to time. Accordingly, Student Members on becoming Life, Active Members shall have to pay the admission fee. Admission Fee to be charged from Members residing outside India will be decided by the General Body from time to Time.

 

SUBSCRIPTION

  1. ( a ) All the members attached to the State Branch shall pay their subscription to State Branch as fixed by the State Branch. The State Branch shall, however, pay to the Central office the amount fixed by the General Body from time to time. Out of which, Central Office will pay a specified amount to the Journal Office as decided by the General Body from time to time. Subscription shall become due from 1st April every year. Non-receipt of the subscription by 30th June by the Central Office shall deprive the member of the privileges of his/her membership as laid down under Rule 11 excepting that of attending the meetings. If the membership subscription of the year is not received by 30th June of the following year, his/her name will be struck off. The Secretary General or State Branch Secretary shall send notice to the members I the month of March intimating them that their membership subscription is due from 1st April. The members, whose subscription is not received by the Central Office before 30th June, will not be eligible to vote.

    ( b ) Student Members : The State Branch shall pay to the Central Office the amount fixed by the General Body from time to time. Out of which, Central office will pay a specified amount to the Journal Office as decided by the General Body.

    ( c ) Life Members : shall pay a lump-sum amount as decided by the General Body from time to time in lieu of yearly subscription ( I ) to the Central Office in case of Direct Member ( ii ) to the State Branch in case of State Branch Member as decided by the State Branch from time to time. The State Branch shall remit a sum to the Central Office on behalf of Life Member as decided by the General Body from time to time. The Central Office will pay to the General Office yearly the sum as decided by the General Body from time to Time.

    However, for the life member enrolled upto 1989, a sum of Rs. 50/- per member and for the Life Members enrolled in 19992-93, a sum of Rs. 75/- per member per annum respectively, will be paid to the Journal Office by the Central Office.

    In case of husband and wife both being members (the couple) shall pay between them one full subscription and one half for the year and shall be entitled to one copy of the Journal between them.

    A member enrolled any time during the year shall pay shall pay full subscription for the year irrespective of the date of the enrollment.

  2. All members attending the Annual General Body Meeting shall have paid the subscription and dues. The proof of payment in the shape of either receipt or a certificate by the Branch President or Secretary shall be sufficient in the case of Branch Member. The Organisers shall have the full right not to allow the members to attend the Conference who have not paid their annual subscription.
  3. The responsibility of collection of subscription of members of the branches rests with the state Branches. If the membership subscription of year is not received by 30th June, no Journal will be sent to the defaulting members. Moreover, if the membership subscription of the year is not received by 30th June of the Following year, names of the defaulting members will be struck off. Direct members will pay their subscription direct to central hqrs. And responsibility lies with members only.

If a Branch Member leaves the area of his/her Branch permanently and goes to any other Branch, he/she must clear all dues of the previous Branch and shall pay the Subscription of the New Branch according to its Rules, but in no case can a damage be made by the New branch for a second payment of the Central quota in the same year, and on no account the new branch shall accept the intimation of transfer unless a clearance certificate is produced from the various branch showing that all dues have been paid up. The facts of the transfer shall be notified by the branches to each other and to the Central and Journal Offices.

 

TERMINATION OF MEMBERSHIP

Membership may be terminated:

  1. By Resignation : A member may at any time resign the membership by giving 30 days notice in writing to :

    A ) The Branch Secretary , in case of Branch Member.

    B ) the Secretary-General in case of a direct member attached to the Central Office. The resigning member shall pay up all the dues against him/her and the Branch Secretary concerned shall put up a statement of outstanding dues against a member or a clearance certificate, if all dues are paid alongwith his/her resignation to the Central Office within a fortnight of acceptance of the resignation for information and necessary action.

  2. By removal of names on account of non-payment of subscription after due notice as follows:

    a ) in case of a direct member whether Active or Associate , whose subscription remains unpaid by 30th June, his/her membership shall be terminated automatically after having followed the procedure as laid down in Bye-law 7 (a), due information of the same shall be given to the Central and Journal Offices , for necessary action, including stoppage of Journal etc.

  3. by removal of names on the ground of undesirable conduct :

( a ) If the conduct of a member be deemed by the Central Council by the Central Council or a State Branch, prejudicial to the interest of the Association or be calculated to bring the medical profession into disrepute., the Central Council or the State Branch , as the case may be, may ask him/her to submit a written explanation of his/her conduct. In the event of the explanation of his/her conduct. In the event of the explanation being found unsatisfactory, the member may be asked to either apologise or to resign from the Association. If the member is agreeable his/her apology shall be send to the Center Office with the confidential note giving details of the case for further reference. In the event of the said member refusing either to apologise or to resign when asked to do so, a general body meeting of the State Branch shall be called to consider the case and at least seven days notice of the meeting shall be given to the members concerned, and he/she shall be given an opportunity to explain his/her conduct if he/she desire to do. If at the meeting ¾ th of the members present having recorded their vote for the removal of his/her name form the membership, the resolution alongwith the member’s explanation and other record shall be send to the Central Council for confirmation, and the Central Council may ask for explanation form the member so affected before final decision and his/her name shall be removed from the Resister of member of the state Branch only after receipt of such a confirmation. In the meantime, he/she shall be suspended from enjoying all the privileges of membership. The affected member retains the right to appeal to the General Body.

( b ) By removal of name on the ground of conviction in a court of justice ipso-act ( 1 ) upon sentence after conviction in a Court of Justice for any crime entraining moral turpitude: ( 2 ) upon being de-registered by the Medical Council of India or a State Medical Council on the ground of unethical conduct. Or ( 3 ) upon forfeiture through misconduct of the medical qualifications by virtue of which he/she cease to be eligible for membership.

( c ) No member of the Association will use the logo of the Association. However, reigning office bearers of the Association can use the logo of the Association, his/her membership is liable to be terminated.

 

  1. READMISSION :

A ) Any person who has ceased to be a member under Bye-laws 11 and 12 can be re-admitted on fresh application being made by him/her and on payment of any dues outstanding against him/her on the date when he/she had ceased to be a member. The Central Council shall, however, have the power to write off a part or whole of any outstanding dues against such a member on the on the recommendation of the branch concerned, in case of direct members on its own initiatives.

 B ) A person, who has been removed under Bye-Law 13(a) may be readmitted on the expiry of two years or thereafter provided, his/her application for re-enrollment is supported by ten members of the Association testifying his/her good conduct during the intervening period. He/she must also submit a written apology acceptable to the Central Council and Branch concerned.

 

C ) But in case coming under Bye-Law 13 (b) readmission shall be possible only subsequent to such a person’s name being re-entered in the Medical Register.

 

FORMATION OF BRANCHES

    A minimum of ten persons who are eligible to be the active members of the Association as per Rule 8(a) and who reside, practice or are employed in a place within the territorial jurisdiction of a State under the Constitution of India, may form a State Branch of the Association by a resolution passed, at a General meeting of such persons convened for the purpose. The resolution with names of the office-bearers of the new Branch, the membership declaration forms and Central quota of subscription, as per Bye-Law shall be sent to the Central Office, for final approval of the Branch by the Central Council at its next meeting. The state Branch shall submit to the Central and Journal Office return of the members on their roll by 30th June and 31st December each year, a list of new members and a list of members who left the Branch with their new address if available, alongwith a report of the activities of the Branches. Similarly the city chapter may be formed, but they will report to their respective state branch only.

 

TERM OF OFFICE OF THE CENTRAL COUNCIL

    Term Of Office :

    a ) The Central Council is an executive body of the Association.

    B ) the Annual Meeting of the Central Council shall finish its work before the 1st day of the Annual General Body Meeting.

    C ) The President shall assume office on the 1st day of Annual Congress.

    D ) Only those representatives of the Branches, whose names are borne on the list maintained at the Central Office, for at least six weeks preceding the date of the Annual Meeting of the Central Council , shall be entitled to attend other meeting of the Central Council held during the session of the Annual Congress. In case a State Branch representative is unable to attend a meeting of the Central Council, the President of the State Branch many nominate any other member of the state branch to depute for him/her at that particular meeting.

 

MEETING OF THE CENTRAL COUNCIL    

The meeting of the Central Council shall be as under:

a ) The annual meeting of the Central Council held just before the Annual General Body Meeting of the Association shall be the Annual Meeting of the Central Council.

b ) the meeting held just after the Annual General Body Meeting of the Association shall be the first ordinary meeting of the new Central Council of that year.

c ) A mid-term meeting will be held in the middle of the year at a place decided by the President and no travelling expenses will be paid to the members for attending the same.

d ) Extraordinary Meeting: The Secretary General with the consent of President can call an extraordinary meeting of the Central Council if the President considers it necessary.

e ) Requisition Meeting: the President or the Secretary General with the sanction of the President shall upon receipt of a requisition signed by at least 10 members of the Central Council specifying the nature of the business for which the requisition meeting is required to convene a meeting within 45 days of the receipt of the requisition. A notice of 30 days shall be given to the members. If the President or the Secretary General fails to call the meeting within 45 days, a meeting shall be held within 10 weeks from the date of the delivery of such requisition to the Secretary General on behalf of the Central Council. If within 15 min. from the time appointed for the meeting a quorum is not present. the meeting , if convened upon requisition of the members, shall be dissolved. The requisition meeting shall preferably be held at the Central Office of the Association or as the President decides, but in case the President or the Secretary General fails to call a meeting, the
requisitionists may hold the meeting at the place of their choice.

 

   Notice of the Central Council Meeting  :
       ( a )         Annual Meeting                           4 weeks
       ( b )         Ordinary Meeting                         4 weeks
       ( c )         Extraordinary Meeting                    2 weeks
       ( d )         Requisition Meeting                      30 days

19. Quorum of the Central Council Meetings : The quorum for all Central Council Meeting be 25 of which at least 5 (except in the case of requisition meeting) shall be other than exofficio members. In all meeting except requisition meeting, if a quorum is not present within 15 min. of the appointed time, the meeting stand adjourned for 15 min. and then meeting again be held to transact the business. If a quorum is not present at the adjourned meeting, the members present whatever their number and qualifications (whether Active, Central Council or ex-officio members) shall form a quorum.

BUSSINESS OF THE ANNUAL MEETING OF THRE CENTRAL COUNCIL

(a) The election, if necessary in the absence of the President or the Vice-Presidents )of the Chairman.

(b) Confirmation of minutes of the previous meeting of the Central Council.

(c) Consideration of the Annual Report of the Year :

1. central Office
2. Journal Office  
3. College Office

(d) Consideration of the audited accounts of the Year :

1. central Office
2. Jo urnal Office
3. College Office

Audited accounts will be published in October issue of the News Bulletin every year.

(e) Consideration of the Budget for the ensuing year :

1 . central Office
2 . Journal Office
3 . College Office

(f ) Consideration of Orations and Awards

(i ) Sir Jagdish Chandra Bose Memorial Oration

Dr. Diwan Chand Aggarwal Memorial Oration and Dr. KM Rai Memorial Oration Amendments of Rules, if any, for consideration and recommendation of the General Body.Amendments of Bye-laws, if any.Resolution brought forward by Local Branches, if any.Resolution brought forward by individual members of the Association, if any. Declaration of annual election results. Any other business with the permission of the Chairman.

 

GENERAL RULES ABOUT THE ANNUAL MEETING OF THE CENTRAL COUNCIL

  1. (a)   Except with the special permission of the Chairman, no resolution shall be placed before the Annual Meeting of the Central Council that has not been previously given notice of and duly circulated with the Agenda of the meeting.

    (b)  Resolution sponsored by individual members for the Annual General Body Meeting shall reach the Secretary General usually through the local Branch, or which the sponsoring individual is a member, but the branch members shall have the right to send any resolution direct to the Secretary General provided a copy has also been previously submitted to the local branch.

    (c)   Local branches and direct members shall send their resolution direct to the Secretary General. And the entire direct member, sending their resolutions, will be informed by the Central Headquarters regarding Central Council Meeting, so that he/she can put his/her resolution. Notice of resolution to be moved at the annual meeting of the Central Council shall reach the Secretary General at least four months before the date of the meeting.

POWERS AND FUNCTIONS OF THE CENTRAL COUNCIL OF THE ASSOCIATION

  1. The Central Council shall be the executive authority of the Association and as such shall have the powers to carry into effect the policy and programme of the Association as laid down by the General Body and shall remain responsible thereto. The Central Council shall have the right :
    (a) To make regulations and issue instructions for the efficient administration of the Association and for proper maintenance of its properties and publications.
    (b) To appoint committees, ad-hoc committees and standing committees as and when necessary.
    (c) To represent before the Central or State Governments or public bodies or any properly constituted authority, any matter affecting the interests of the Association or the Radiological and Imaging Profession of the Country.
    (d) To consider and Decided Applications for membership, resignation of members, suspension of members of branches and the question of taking such disciplinary action as it may deem fit, against any member/branch for miscount and willful neglect of default of notices.
    (e) To write off the whole or part of the unrealizable arrears of subscription of members , or Central Fund Contribution from the branch or other outstanding dues of the Association or its publication or of the Branch or other outstanding dues of the Association or its publication or of the College as and when considered necessary.
    (f) To appoint or remove salaried officers and servants of the Association.
    (g) To fix the rate of travelling allowance to be paid to the office bearers of the Association and the members of the Central Council and other Committees , ad-hoc Committees and Sub-Committees.
    (h) To consider all matters and make necessary recommendations as of them as far as possible, to its being placed before the General Body for discussion.
    (i) To amend the Bye-laws as per Rule 21 ( c ).
    (j) Subject to the provision of rules and Resolutions to exercise in addition of the powers expressly given by the rules and bye-laws all such powers and do all such acts and things as may be done by the Association.

 

MEETINGS OF THE ASSOCIATION

The meetings of the Association shall be held at such places and at such times as the Association or the Central Council may appoint. At other times, the Secretary General under the direction of the President shall fix the time and venue of the meeting.

Annual Meetings :
( a ) Scientific meetings,
( b ) Annual General Meetings,
( c ) Extraordinary General Meeting and
( d ) Requisition Meetings.
( a ) Scientific Meeting :

(i) To read and discuss papers on Radio-diagnosis, Ultrasound , C.T. M.R.I. and other Imaging Modalities, Nuclear Medicine, Radiotherapy, Oncology, Radio-Biology and Radiation, Medicine and Intraventional Radiology and to arrange lectures, demonstrations and discussions on these subjects.

( ii ) To arrange a refresher course through ‘ Indian collger of Radiology and Imaging’ as deemed fit.

(b) Annual General Meeting: The agenda of the annual general shall include the following and in this order:

  1. The election, if necessary ( in the absence of the President or the Vice-Presidents ) of the Chairman.
  2. Confirmation of the proceedings of the previous annual General Body Meeting.
  3. Adoption of the Report of the Central Council :

      a.Central Office b.Journal Office c.College Office

  4. Adoption of the audited accounts :

      a.Central Office b.Journal Office c.College Office

  5. Adoption of the Budget for the ensuing year :

      a.Central Office b.Journal Office c.College Office

  6. ( a ) To elect five Central Council Members as per Rule 14 (b) (a) ( b ) To approve the names of: Two Joint Secretaries – One of whom shall be the Resident of the same place as that of the Secretary General and other shall be the resident from the place where the President is residing, as far as possible. The Secretary cum Joint Editor of the Indian Journal of Radiology and Imaging from the same place as the Editor-in-Chief, as far as possible.
  7. To nominate an Editorial Board as per Bye-Law 51(b)
  8. To appoint Hony. Legal Adviser.
  9. To appoint Auditors for Central, Journal and College Offices
  10. To approve Sir Jagdish Chandra Bose Memorial Oration for the Following year.
  11. To approve Dr. Diwan Chand Aggarwal Memorial Oration for the following year.
  12. To approve Dr. KM Rai Memorial Oration for the following year.
  13. To approve names of the contestants of Dr. Asoke Mukherjee Memorial Awards and other Travelling Awards.
  14. Any other matter brought forward by the Central Council.
  15. To decide the venue of the next Annual Congress of Radiological and Imaging Association two years in advance.
  16. Any other business with the permission of the Chairman. N.B. There will be no cultural program in the evening on the day of Annual General Body Meeting so that the meeting can continue for a longer time. ( c ) Extraordinary General Meeting: An extraordinary general meeting may be called at any time by the Secretary General under the direction of the President for any specific purpose of which due notice has been given. So far as any proposed alterations or additions to the Article of memorandum of constitution and Rules of the Association are concerned, the meeting can be called after 15 minutes of General Body Meeting. ( d ) Requisition General Meeting: A requisition General Meeting shall be held within 60 days of the Receipt of the Requisition in writing form at least 100 members of the Association or twenty members of the Central Council to the Secretary General to a copy endorsed in favour of the President specifying the business to be transacted at the meeting. In case the Secretary General or the President fails to convene such a meeting within 60 days of the receipt of the requisition, the requisitionists may themselves convene a meeting at a place of their choice but such a meeting shall be held within 10 weeks from the date of such delivery of the requisition to the Secretary General and the President on behalf of the Central Council. If within 15 minutes from the time appointed for the meeting, a quorum is not present, the meeting (if convened upon requisition of the members) shall be dissolved.
  17. In all meetings except a requisition meeting, if a quorum is not present within 15 minutes of the appointed time, the meetings shall stand adjourned for 15 minutes and then meet again to transact the business. If a quorum is not present at the adjourned meetings, the members present whatever their number, shall form a quorum. If there is no quorum at a requisition meeting it shall stand dissolved.
  18. Quorum Of The Meetings : shall be as follows :

      1.The Annual General Body Meeting 100 Members Life/Active 2.The Extraordinary General Meeting 100 Members Life /Active 3.The Requisition General Meeting 200/10 percent (of the total strength of the active members of the Association.)

  19. Notice of Meetings of the Association :

      1.The Annual General Body Meeting 30 days 2.The Extraordinary General Body Meeting ( a ) for purposes of change in the Constitution 45 days ( b ) For all other purposes ( Ordinarily ) 30 days 3.Requisition Meeting 30 days

  20. The minutes of all meetings shall be correctly kept and recorded as early as possible, and shall be signed by the Chairman of the Meeting and confirmed at the next meeting.
  21. No resolution adopted or rejected at a General Meeting is to be considered at a subsequent meeting unless six months have elapsed.
  22. No resolution adopted or rejected by the Central Council shall considered in the members of the Central Council are in favour of such reconsideration.
  23. The Chairman of the meeting may with the consent of the members at which quorum is present and shall, if so directed by the members, adjourn the same from time to time, but no business shall be transacted at any adjournment took place.
  24. All questions submitted to a meeting shall be decided (except in cases specially provided for) by a majority of votes as registered by show of hands or in such other manner as the members present or the Chairman of the meeting, shall determine.
  25. No business shall be transacted at a requisition meeting other than that, for which the meeting is called for.
  26. Notice of all amendments to resolution proposed to be moved at a meeting shall reach the Secretary General at least 4 months before the date of meeting.
  27. All resolutions to be brought before the Annual General Meeting shall previously be considered by the Central Council and copies of such resolutions alongwith the agenda of Business of the Annual General meeting shall be sent by the Secretary General to each member of the central Council at least 60 days before the date of the meeting of the Central Council at which they will be considered.
  28. Notice of any amendment to the resolution to be brought forward before the Annual General Meeting must reach the Secretary General at least 4 months before the date of the general meeting and copies of all the amendments received shall be made available to the members attending the meeting, as far as possible.
  29. Exception to Bye-Law 36 may be made under special circumstances at the discretion of the meters in the case of matters coming up for consideration in the shape of amendments. No resolution or amendment of which due notice has not been given shall be brought forward to the meeting unless sanctioned by the President with the consensus of the House. However, a resolution to change the order of business or for proceedings for dissolution or adjournment of the meeting or for closure or for proceeding to the next item of business on the agenda paper, or for referring back for further consideration of a committee, or an amendment thereof may be accepted by the Chairmen as formal if moved by any member present.
  30. Notice shall be sent to members either personally or by post at their addresses as registered in the books of the Association.
  31. Every member shall give notice to the Secretary General and Journal office in writing of any change in address.
  32. Any notice, if served by post, shall be deemed to have been served on the day following that on which the same is posted. The notice shall be sent/served by under certificate of posting.

FUNDS OF THE ASSOCIATION

  1. The funds of the Association shall be derived from the following sources :

      a ) Subscription of the direct members.
      b ) Central funds contribution from the branches on account of the members on their roll as per Bye-laws.
      c ) Subscription of life members.
      d ) Special contribution or donations raised directed or through the branches.
      e ) Income derived from the Journal and their publications of the Association as per Bye-Laws.
      f ) Contribution received from the branch organising the Annual Congress of Indian Radiological & Imaging Association as per Bye-laws 50% of the savings, if any, should go to the branch Concerned and 50% to the Association. Audited accounts of the Annual Congress must be sent to the Secretary General not more than 6 months after the congress.
      g ) Requests received by legacies from persons who desire to benefit the Association
      h ) Subscription from affiliated bodies according to the Rule.
      i ) Such other sources as may be authorised by the Central Council of the General Body.
      j ) A uniform rate as decided from time to time per Life/Active/Student and Associate member may be sent to the Journal Office to augment the funds of the Indian Journal of Radiology & Imaging. However, life members enrolled upto 1989 and between 1990-92, a sum of Rs. 50/- and Rs. 75/- per member respectively will be paid to the Journal Office on their account.
      k ) The accounts of the Journal Office and College Office will be clubbed alongwith Central Office for the purpose of Income Tax.

  1. Reserved Fund: there shall be a Reserve Fund of the Association. At least 25% of the surplus of the Central and Journal Offices each year, shall be credited to this fund in the following year.
  2. The Central Office shall, out of the funds of the Association, defray all expenses and shall pay rents, salaries, wages and such other charges as may be necessary for carrying on the work of the Association. It shall further provide for the issue of the Journal and such other publications as may be authorised and shall be empowered to spend money on scientific investigation, Congresses, Prizes, Scholarships and for such other purposes, as it may consider advisable, in furtherance of the objects of the Association with the budgetary provisions.

OFFICE BEARERS OF THE ASSOCIATION

  1. (i)(a) The following office bearers of the association will be elected every year for the management of the activities of the association :-

    (1) President

    (2) Two Vice-Presidents

    (3) Hon. Treasurer

    (4) Two Vice-Chairmen of Indian College of Radiology & imaging.

    (5) Hon. Treasurer of Indian College of Radiology & Imaging.

    (b) The following office-bearers will be elected every three year for the management of the activities of the association :-

    (1) Secretary General

    (2) Chairman, Indian College of Radiology & Imaging

    (3) Secretary, Indian College of Radiology & Imaging

    (4) Editor-in-Chief, Indian Journal of Radiology & Imaging

    (c) The following office-bearers will be nominated every year, for the management of the activities of association, in the Gen. Body meeting at the Annual Congress of IRIA :-

    (1) Two Hony. Joint-Secretaries-one from the place of President and another from the place of Secy. Gen. as for as possible. And to be nominated by the President & Secy. Gen. only.

    (2) Hony. Secy-Incharge-cum Joint Editor, Indian Journal of Radiology & Imaging, from the place of Editor-in-Chief, as far as possible and to be nominated by him/her, only.

    (ii) Minimum requirement of the Office-Bearer for contesting elections :

    President : Should be continuously uninterrupted member of the Association for at least 15 years.

    Vice-Presidents : Should be continuously uninterrupted member of the Association for at least 10 Years.

    Treasurer : Should be continuously uninterrupted member of the Association for at least 10 Years.

    Secretary General / Hony. Secretary, IJRI / Hony. Secretary, ICRI : Should be continuously uninterrupted member of the Association for at least 10 Years.

    Editor-in-Chief, IJRI / Chairman, ICRI : Should be continuously uninterrupted member of the Association for at least 10 Years.

    Central Council : Should be continuously uninterrupted member of the Association for at least 3 years.

    NOTE : (i) No one in receipt of a salary from the funds of the Association shall be elected as an Office-Bearer of the Association or a member of the Central Council.

    (ii) No member will hold more than one office in the Association / Journal / College at a given time.

DUTIES AND POWERS OF THE OFFICE BEARERS

  1. President : The President shall assume office after installation at the time of inauguration of Annual Conference.

    (a) Shall be Chairman of all meetings of the General Body and the Central Council and any other Committees. He / She shall be ex-officio member of all Committees except statuatory Committees.

    (b) Shall preside at the Annual Congress and all meetings of the Associatoin.

    (c) Shall guide and control the activities of the Association.

    (d) Shall regulate the proceedings of all meetings and the Congress and interpret the rules and bye-laws and decide doubtful points.

    (e) Shall in addition to his/her ordinary vote, have a casting vote in case of equality of votes.

    (f) Shall undertake tour etc. in the interests of the Association whenever required.

    (g) Shall operate the bank account of the Association jointly with Secretary General / Treasurer.

    NOTE : In the event of any emergency arising by reason of any cause, such as death, detention, resignation or absence for a considerable period out of India of the President, the duties of the President shall be devolved upon the Vice-President (who is senior between the two Vice-Presidents and membership of the association, will be only criteria for this.). In case of resignation by the President, it will become effective when it is accepted by the Central Council. Pending the acceptance of the resignation, the Vice-President (who is senior between two Vice-Presidents) shall act as indicated above in case the President is unwilling to function as such.

  2. Vice President :

    (a) Shall help in the organisation of branches by making tours and addressing members and personnels etc.

    (b) The Vice-President (Senior) shall preside at the annual Congress and other meeting in case the President is unavoidably absent.

    (c) The Vice-President (Senior) shall be the Chairman of all Committees except statuatory Committees and sub-committees of which he is a member in case the President is absent.

    N.B. (1) Senior amongst the Vice-Presidents will be as per the membership seniority of IRIA.

    (2) In case of Senior Vice-President refuses or unable to perform the duties of the President as stated above, then the Junior Vice-President will perform the duties of the President.

  3. Secretary General :

    With the help of two Joint Secretaries (nominated by President & Secy. Gen. respectively, during the Gen. Body meeting of Annual Congress of IRIA)

    1. Shall be incharge of the Central Office.

    2. Shall conduct all correspondence on behalf of the Association.

    3. Shall have general supervision of accounts and pass all bills for payments.

    4. Shall get the annual statement of accounts prepaired by Hony. Treasurer duly audited by the Auditors for adoption by the General Body. The audited account should be printed in the October issue of the News Bulletin.

    5. Shall organise, arrange and convene meetings, congress, lectures and demonstrations etc.

    6. Shall prepare a budget and present it at the annual General Meeting of the Association.

    7. Shall attend meetings of the General Body, Central Council and keep record of proceedings thereof. The minutes of the General Body Meeting shall be circulated amongst the members of the Association within 60 days after the General Body Meeting.

    8. Shall be an ex-office member of all Committees.

    9. Shall maintain a correct and up-to-date register of all members of the Association.

    10. Shall organise the Association by encouraging by the establishment of branches where they do not exist and by creating a general interest in the Association.

    11. Shall bring any matter which he considers necessary in the interests of the Association to the notice of the General Body and the Central Council for guidance and decision.

    12. Shall keep upto Rs. 10,000/- in imprest account for day-to-day expenses.

    13. Whenever necessary the Secretary General shall obtain opinion of the members of the Central Council by correspondence under instructions of the President; and

    14. Shall visit the Central Office frequently but not more than 3 times a year. If required to visit more than 3 times a year, he / she will do it after the consent of President, only

  4. Joint Secretaries :

    The Joint Secretaries shall help the Secretary General in looking after the office, in conducting correspondance, in preparation of agenda of meetings, in preparing statement of accounts etc. The Joint Secretaries at the Central Office shall act for the Secretary General in his / her absence.

  5. Hony. Treasurer :

    (a) Shall receive all money of the Association and deposit them in a banks approved by the General Body of the Association to the credit of the Association to be operated jointly by the any two of-Treasurer, Secretary General and the President.

    (b) Shall be responsible for collection of all subscription and contribution due to the Central Office.

    (c) Shall dispose off the bills for payment as sanctioned by the Secretary General only on his/her written order.

    (d) Shall have the right to point out any off or discrepancy in the order of payment of the Secretary General and refer the order back to him with his remarks. In the events of the disagreement still persisting between the Secretary General and the Hony. Treasurer the matter shall be referred to the President for final decision.

    (e) Shall be responsible for keeping up-to-date accounts of the Association with all accounts books posted up-to-date.

    (f) Shall get the accounts audited by the Auditors of the Association :

    (g) Shall prepare an annual statement of the accounts and balance sheet, showing the financial position of the Association, get it audited by the Auditors of the Association and submit the same for adoption by the General Body at the Annual General Meeting.

  6. Editor-in-Chief of the Journal :

    (a) Shall be incharge of the Journal of the Association.

    (b) Shall recommend the names of the Secretary incharge of the Journal-cum-Joint Editor and names of the Editorial Boards for approval of the General Body.

    (c) Shall with the help of the Editorial Board be responsible for regular publication and management of the Journal.

    (d) Shall with the help of the Editorial Board have the discretion of editing, condensing, correcting or refusing to publish any of the articles and other matters received for publication.

  7. Secretary Incharge of the Journal :

    (a) Shall help the Editor-in-Chief and Editorial Board for publication of the Journal.

    (b) Maintain account of the Journal with the help of the Treasurer.

    (c) Sign cheques for disbursement alongwith the President and Treasurer.

    (d) Keep an imprest of Rs. 2500/- at a time for incidental expenses.


ELECTION OF OFFICE BEARERS

  1. The President :

    The Secretary General shall on or before 1st August of each year invite the nomiation from all eligible members ( Under Certificate of Posting ) of the Association for the Office of the President.

    The nomination should reach the Office of the Secretary General not later than 21st August alongwith written consent of the candidates. Nominations received after the said date shall not be considered.

    The Secretary General shall inform by registered post, before 28th August the members whose names have been nominated for the Office of the President. Any of members desiring to withdraw his / her name must inform the Secretary General on or before the 10th September. Non-receipt of any reply in this respect by 10th September will be interpreted as consent of the nominee to contest for election.

    The Secretary General shall on or before the 10th October of every year, send to all those Emeritus, life and Active Members whose subscription have been received at the Central Office by 30th June, and have three years continuous membership a printed and numbered ballot paper ( under Registered Post ) signed by the Secretary General or his nominee, containing the names of the candidates duly nominated for the Office of the President and request the members to mark on it the candidate of their choice in the manner prescribed on the ballot paper and return the ballot paper so as to reach the Central Office on or before the 7th November after which date no ballot paper will be considered as valid.

    The Secretary General shall scrutinise the ballot papers in the presence of three life, Active members and/or Emeritus Members who shall be nominated by the President. The candidates shall have the right to attend the counting of the votes or send one representative who must be life, Active member or Emeritus Member of the Association. The Secretary General shall inform the candidates the date, and venue of the counting, a week before.

    Election of the Vice-Presidents, Secretary General, Hony. Treasurer, Editor-in-Chief of Indian Journal of Radiology & Imaging, Chairman & Vice-Chairmen of Indian College of Radiology and Imaging and Hony. Secretary of Indian College of Radiology and Imaging will be held in the same manner as the election of the President. The Ballot paper will be signed by the Secy. Gen. only.

 

GUIDE LINES FOR ANNUAL CONGRESS OF RADIOLOGY & IMAGING

  1. There shall be an Organising Secretary of the Annual Congress of Radiology & Imaging.
  2. The Organising Secretary shall be elected by the local branch where the proposed Congress is to be held in addition to other office Bearers.
  3. The Organising Secretary shall be responsible for all arrangements for the convening and holding of the Congress and shall be guided by directions that may be issued on the subject by the Central Office of the Indian Radiological & Imaging Association.
  4. The Central Office shall keep the Organising Secretary informed on all matters of interest for holding the Annual Congress and particularly on the following :

    (a) Central Council and Trade Committee Meeting.

    (b) Annual General Body Meeting.

    (c) Inaugural ceremony / function of the Congress and the Sir Jagadish Chandra Bose Memorial Oration, Dr. Diwan Chand Aggarwal Memorial Oration, Dr. KM Rai Memorial Oration, Dr. Asoke Mukherjee Memorial Award, Dr. PK Halder Travelling Fellowship with other Travelling Fellowships.

    (d) Invitation to the Guests, Foreign / Indian will be issued through Central Office only.

    (e) Full length lectures be delivered as far as possible on the opening day.

  5. Registration of Delegates will start a day before the Congress and continue upto the time of inauguration.
  6. Central Council and Trade Committee Meeting will be held either on the previous evening or in the early morning before the AGM & inauguration of the Congress as requested by the Central Office. The Ist meeting of new Central Council will be held day after the General Body meeting but before the Congress ends.
  7. Arrangements will be made to hold lectures arranged by Indian Colleges of Radiology & Imaging one day before / prior to the Congress.
  8. The Souvenir published by the Organisers of the Congress will print names and addresses of all the members of the Association registered with Indian Radiological and Imaging Association as on 30th November.
  9. At the end of the Conference all accounts of the congress should be audited by a local auditors and copy of the audited accounts be sent to the Secretary General of the Association not more than 6 months after the congress alongwith 50% of the net profits or 20% of the Registration Fee whichever is more. The organising Secretary should pay Rs. 10,000/- to the Indian Journal of Radiology & Imaging to cover cost of printing Sir Jagdish Chandra Bose Memorial Oration, Dr. Diwan Chand Aggarwal Memorial Oration and Dr. KM Rai Memorial Oration. Out of 50% net profit etc. paid to IRIA, 10% will be paid by the IRIA to the Indian Journal of Radiology & Imaging.
  10. Trade Exhibition will be arranged every year during Annual Congress of IRIA.
  11. A camp office of IRIA will start functioning near registration counter from the registration day of congress. Organising Secretary of congress will arrange for sufficient space, furnitures and banner etc for the same.

NOTE : Railway Concession Forms will be issued by the Central office to all those members who wish to attend the Conference and are eligible to get the concession.

 

  1. Inauguration :

      (a) Invocation

      (b) Seating arrangements

      (i) The President of the year; (ii) President-Elect; (iii) Inaugural Guests for inauguration of the Scientific Congress and the Scientific Exhibition; (iv) Chairman of the Local Reception Committee; (v) Chairman of the Local Organising Committee; (vi) Secretary General; (vii) Organising Secretary; (viii) Editor-in-Chief; (ix) Chairman of the ICRI; (x) Foreign Guests, if they are official representatives of the Association; (xi) Highest officer of the State Government; (xii) Both Vice-Presidents; (xiii) Hony. Treasurer; (xiv) Memorial Corators. And the seats of the two Presidents should be in the middle.

      The Orgaising Secretary should make the arrangements in such a way that all the above may be accommodated at the dais and the Secretary General may be asked to present the annual achievements of association in bref at the inaugural function.

      (c) Welcome Speech

      (d) Outgoing President inducts the new President. If the President elect, due to unavoidable circumstances is unable to attend the Congress and may not be inducted President, he / she will be considered installed in absentia. His / Her Presidential Address will be read by his / her nominee. The inducted President should exchange his / her seat with the outgoing President and thereafter the whoe meeting is conducted by the installed President

      (e) Presidential Address

      (f) Inauguration of Congress by the Chief-Guest

      (g) Address by Chief-Guest

      (h) Inauguration of Scientific Exhibition

      (i) Address by the Guest, inaugurated the Scientific Exhibition

      (j) Release of Souvenir & address by the Guest.

      (k) Secy Gen’s brief resume / report of the activities of IRIA, including ICRI & IJRI

      (l) Presentation of Annual Awards.

      (m) Vote of thanks by the Org. Secy. Of the Congress

      (n) National Anthem

      (o) After the inauguration, Memorial Corations will start and the Scientific Session will follow

      the Memorial Corations.

      (p) Inauguration must not take more than One Hour.

  2. The General Body Meeting should be held in the evening of the 1st Day.
  3. In the following 2 days of Scientific Session, diognostic and therapy should run simultaneously.

    Separate arrangements should be made for diagnostic and therapy papers. Scientific sessions should

    not be interrupted by other programmes.

14.Banquet : An Official Banquet will be held usually on the second day of the Congress.
  The Banquet will preferably he held sitting. At the Head table Past Presidents, Vice-Presidents,Editor-in-Chief, Chairman of the Indian College of Radiology & Imaging, Chairman of Electromedical Trade Association, Secretary General, Chairman of the Reception Committee and Treasurer will be made to sit in accordance with their seniority of Presidentship. The President, Immediate Past President,nominee of Electromedical Trade Association, Chairman of Reception Committee should always be seated.

Proposing of Toast at the Banquet

15.The toashmaster will propose following toasts :-

(a) Toast to the President of India; (b) Indian Radiological & Imaging Association; (c) Foreign Guests; (d) Toast and Thanks to the Trade; (e) Thanks to the Organisers of Conference.

16.Closing Ceremony : Closing ceremony of the Congress should be held after the end of the Scientific Papers on the last day of the congress.

17.Rules governing the invitation of the Foreign Guests during the Annual Conference:The invitation to any foreign guests should be through the Central Office. Invitation should be extended to various International Radiological Societies to send their delegates. However, our Association will not be responsible for the financial commitments of the visiting dignitaries.

DR.PK Haldar Memorial Travel Fellowship in Radiation Oncology

The family of Dr.PK Haldar has offered to create an endowment in favour of Association to perpetuate a Travel Fellowship and interest of which will cover the cash award and the cost ot the Medal started in the year 1982.

The contestant for Dr.PK Haldar Memorial Travel Fellowship in Radiation Oncology are requested to inform the Chairman,Indian College of Radiology and Imaging before 30 th November,evry year,in the prescribed proforma,on plain paper:

QUALIFICATION

  1. A Post Graduate Qualification (Diploma, Degree or equivalent) in Radiology,Radiotheraphy,Radiation Oncology, or other Imaging Modalities,obtained not earlier than three years prior to December of that year.
  2. The Candidate should be Life/Active Member of the Association of a minimum of three years standing as on January First of next year
  3. The candidate should be less then 35 years of age as on January First of next year
  4. The selection will be based on strictly on merit.The selected candidate will be given a cash rewards (the amount received as the interest on the endowment) to be utilised for furthering his /her knowledge,by visiting and spending some time at an academic centre of his/her choice within India. Before implementation of the award the candidate will be required to furnish a letter of acceptance from the Chief of the Department/Institution where he/she proposes to visit.It is also mandatory to produce a certificate of successful/completion of the awards from the Chief concerned, within a month after completing the fellowship course.

Messer German Remedies Travel Fellowship in Radiodiagnosis and Imaging:

Messer German Remedies have offered to create an endowment in favour of Association to perpetuate a Travel Fellowship and interest of which will covers the Cash Award.And was started in the year 1982. The Contestants for Messers German Remedies Travel Fellowship in Radiodiagnosis and Imaging are requested to inform the Chairman, Indian College of Radiology and Imaging before 30 th November every year, in the prescribed proforma on plain paper.

QUALIFICATION

  1. A Post Graduate Qualification (Diploma, Degree or equivalent) in Radiology,Radiodiagnosis,Nuclear Medicine, or other Imaging Modalities,obtained not earlier than three years prior to December of that year.
  2. The Candidate should be Life/Active Member of the Association of a minimum of three years standing as on January First of next year
  3. The candidate should be less then 35 years of age as on January First of next year
  4. The selection will be based on strictly on merit.The selected candidate will be given a cash rewards (the amount received as the interest on the endowment) to be utilised for furthering his /her knowledge,by visiting and spending some time at an academic centre of his/her choice within India. Before implementation of the award the candidate will be required to furnish a letter of acceptance from the Chief of the Department/Institution where he/she proposes to visit.It is also mandatory to produce a certificate of successful/completion of the awards from the Chief concerned, within a month after completing the fellowship course.